Student Affairs Event Assistance Request Form

Requestor Information

First Name

Last Name

Department

Phone

Event Information

Be mindful of local trends, traffic, travel habits, and workdays that may affect the timing of this event.

Event Name

Proposed Location (list venue, city, and state)

Proposed Event Date

Proposed Start Time

Proposed End Time

Has the venue been reserved?

Yes

Event Strategy

What is the purpose of the event?

Informational

Fundraising

Other

Describe the purpose of the event

What is the expected outcome?

Who is the target audience?

How does it fit into the strategic plan for your program?

Will this event become an event series/road show for several locations?

Budget

How will this event be paid for?

Who approves the budget?

Guests

How will names for the invite list be generated?

What is the ideal guest count?

Invitations / Save the Date / RSVP

How will the invitation be distributed?

If emailed, what program will be used to distribute the invitations?

Staffing

Who will receive RSVPs?

Is there someone in your office to create/design program materials ? (ex. invite, programs etc.)

Yes

Name / email of Designer

Who in your office has access to Davie? ( ex. to pull the guest list or add the event for tracking purposes)?

Who will staff the event?

Sharing and printing options: